AI Receptionist
WhatsApp · calls · booking
Working onBooking Ravi K. · Thu 5:15 PM
38Patients helped today
14Appointments booked
9sAvg reply
0Missed calls
AI Clinic Management Software & Practice Growth OS · India & GCC
Grow your clinic. Let AI handle everything else.
The all-in-one AI operating system for modern medical practices: 24/7 WhatsApp AI receptionist, online appointment booking, digital OPD queue tokens, AI medical scribe EMR, multi-lingual e-prescriptions, billing, and automated patient recall.
01 — FOOTFALLSEO · Maps · site
Find.
An AI-built, ranking website and a Google presence that puts you first when they search.
#1 “dermatologist near me”▲ from #11
4,820 visitors30 days
38 bookings from sitethis week
02 — CAPTUREWhatsApp · 24×7
Book.
An AI receptionist that answers, books, confirms and reschedules — while the desk is busy and after it closes.
“Can I come 15 min later?”09:16
Moved to 11:30 · calendar updatedAI · 09:17
0 missed calls today14 booked
03 — RETENTIONFollow-up · recall
Return.
Personalised follow-ups, timed review requests and recall lists that bring patients back without anyone remembering to.
Day-7 check-in · 9 patientsHindi · Arabic
5★ review · “very smooth”Google
67% returning▲ from 41%
Demo data · illustrative outcomesOne record · six AI employees · every hour
01 — The problem
Your clinic doesn't have a medical problem. It has a growth problem.
The care is excellent. The growth is manual — and manual leaks. None of it shows up on one report, so none of it gets fixed.
The leakWhat happensThe costStatus
Missed callsPatients call during OPD; nobody answersEnquiry goes to the next clinic on GoogleLeakingAI answers 24×7
No follow-upsTreatment ends; nobody recalls for reviewRepeat visits vanish quietlyLeakingDay-7 check-in, automatic
Poor reviewsHappy patients stay silent; unhappy post firstMaps footfall suffersLeakingTimed review requests
PaperworkNotes, Rx, certificates written after hoursFewer consults per day, doctor burnoutLeakingAI scribe, during consult
WhatsApp chaosStaff send 200+ manual reminders a weekOne busy day and the system breaksLeakingAI answers 24×7
Empty slotsNo-shows, late cancels, forgotten recallsRevenue quietly disappearingLeakingAuto-recall engine
02 — Your AI team
Six digital employees. Zero salaries. Never off-duty.
Not chatbots bolted on. Each one owns a job a human would otherwise scramble to cover — inside your real clinic workflows.
AI Growth Manager
Retention · recall · revenue
Working onFlagging 12 patients likely to drop off
23Drop-offs prevented
41Recall list ready
2Slow days filled
HIGHRepeat likelihood
AI Follow-up Manager
Reminders · check-ins · recall
Working onDay-7 check-in to 9 patients
126Follow-ups today
54Replies handled
17Rebookings
3Languages
AI Marketing Manager
Campaigns · SEO · content
Working onCampaign for new laser service
3Campaigns live
1240Site visitors · week
6.8%Booking conversion
4Playbooks shipped
AI Reputation Manager
Reviews · rating · response
Working onRequesting a review from Priya S.
31Reviews collected
4.9★Google rating
2Routed privately
4mResponse time
AI Medical Scribe
Notes · Rx drafts · summaries
Working onTranscribing consult · Room 2
22Consults scribed
94Minutes saved
19Rx drafts
3Edits needed
03 — Instant clinic website
An AI website that ranks #1 for your specialty in your city.
Built from your clinic name, specialty and location in 30 seconds. Patient booking, doctor profiles, treatments and Google SEO baked in.
Demo data
Website builder · step 1 of 1
XYZ Skin Clinic
Book appointmentClear skin, expert care — same-week appointments.
Evidence-based dermatology for acne, pigmentation, hair and laser. Same-week appointments.
Dr. A. Mehra, MD (Derm)12 years · 9,000+ patients
Book online ● Open today
Mon
Tue
Wed
Thu
Fri
Instant WhatsApp confirmation
Acne & scarsTreatment plans
Laser hair removalAll skin types
PigmentationPeels · lasers
Hair fall & PRPDiagnosis first
★★★★★ 4.9 from 312 Google reviews · “Painless, professional, on time.”
schema: MedicalClinic/dermatologist-near-me/acne-treatmentsitemap.xmlCore Web Vitals ✓GA4 ✓
Logo & colours
Doctor profile
Clinic story
Services
Booking
WhatsApp connect
Gallery
Testimonials
SEO pages
Google Maps
Contact forms
Blog
Schema markup
Performance
Mobile
Accessibility
Analytics
Submitted to Google
Google indexing—
“dermatologist near me”—
Visitors · week—
Bookings from site—
04 — The patient journey
One platform. The whole patient journey. No handoffs.
Every stage triggers the next — automatically, day or night — on one record. Watch one patient go through it.
Google · searchMon 09:14
best dermatologist near me
XYZ Skin Clinic
Open now · 4.9 ★ (312) · Book online
Book 11:15 AM#1 of 48 results
Website · booking09:16
Tue, 11:30 AM
Dr. A. MehraRoom 2
Deposit ₹200paid online
Confirm40 s from search
WhatsApp · AI Receptionist09:16
Confirmed, Priya.
Appointment with Dr. Mehra, Tue 11:30 AM. Intake form attached. Reply to reschedule any time.
✓✓ Delivered · Arabic0 calls to reception
Consult · AI ScribeTue 11:36
Note + e-Rx drafted.
Adapalene 0.1% gelHS · 8 wk
Clindamycin 1%OD · 6 wk
Share on WhatsApp41 s · allergy-checked
BillingTue 11:58
₹1,500 collected.
Consultation₹1,500
tax invoicesent · UPI
Paidbefore leaving the desk
Review · Reputation AITue 18:02
★★★★★ “Very smooth.”
Requested at the right moment. Negative feedback is routed privately first.
Posted on Googlerating 4.9 · 313
Return · Follow-up AIDay 14
Rebooked. Loop closed.
Day-7 check-in answered, recall sent, Tue 11:30 booked again. No one at the clinic touched it.
+1 returning patient1 record · 7 steps
SearchBookConfirmConsultPayReviewReturn
12
steps, one loopDiscovery to repeat visit, without a manual handoff anywhere.
0
gapsBooking triggers confirmation, consult triggers Rx, visit triggers review.
1
recordWebsite to recall, all on the same patient timeline. Nothing lives in a second system.
4
languages, todayEnglish, Hindi, Arabic and Tamil for patient messages — every new language transcreated by a native reviewer, never machine-translated.
05 — Your clinic never sleeps
10:30PM
Doctor leaves. Lights off. The clinic keeps growing.
Patients keep booking. WhatsApp keeps getting answered. Google keeps indexing. You wake up to a fuller diary.
0bookings overnight
0WhatsApp replies
₹0collected · deposits & links
06 — AI follow-up engine · India & GCC
Patients feel remembered. Doctors stay focused.
The right message, personalised to the visit, in the patient's language, at the moment it matters. Replies route to the right person — nothing lands on the doctor's phone at dinner.
Medicine reminder8:00 PM
Hi Priya, time for your evening Adapalene — thin layer on clean, dry skin. Reply DONE to log it.✓✓ delivered · AI · automatic
Lab reminderDay 3
Hi Ravi, your pre-PRP blood work is due before Thursday. Pathlab, 2nd floor, 8–11 AM. Reply BOOK to reserve a slot.✓✓ delivered · AI · automatic
Review request6:02 PM
Thanks for visiting Dr. Mehra today, Priya. How was it? Tap to share a review — it helps other patients find us.✓✓ delivered · AI · automatic
Birthday wish9:00 AM
Happy birthday, Karan! From all of us at XYZ Skin Clinic.✓✓ delivered · AI · automatic
Vaccination reminderDay –7
Hi Asha, Aarav’s 12-month vaccines (MMR, PCV booster) are due next week. Reply with a day and we’ll hold a slot.✓✓ delivered · AI · automatic
Annual check-upMonth 12
Hi Suresh, it’s been a year since your last skin check. Dr. Mehra recommends an annual review — Tue or Thu?✓✓ delivered · AI · automatic
07 — Growth intelligence
Forget month-end reports. Watch the clinic grow live.
Appointments, revenue, reviews, rankings, returning patients — one living view, with AI recommending exactly what to do next.
XYZ Skin Clinic
GrowthQueuePatientsBillingReports
Last 30 daysDemo data
Appointments0▲ 18% vs last month
Revenue collected₹0▲ 23%
Google rating0.031 new reviews
Returning patients0%▲ from 41%
Bookings by channel website · whatsapp · walk-in
AI recommendations Next best actions
Recall 23 post-acne patients for reviewOverdue 2–4 weeks · one-tap WhatsApp
HIGHThursday 2–5 PM runs 40% emptySuggest a laser promo to 118 lapsed patients
HIGH“hair fall treatment” slipped to #6Publish the drafted blog · est. +90 visits/mo
MEDIUM4 invoices unpaid > 7 days · ₹9,800Send payment links
MEDIUMIn queue14avg wait 9 min
Seen today62▲ 12 vs yesterday
Now servingA-14Dr. Mehra · Room 2
No-shows0reminders sent
PatientTokenDoctorWaitingStatus
Priya S. · newA-14Dr. Mehra—In consult
Ravi K.A-15Dr. Mehra6 minWaiting
Fatima A.B-07Dr. Rao2 minReady
Anjali M. · walk-inA-16Dr. Mehra14 minWaiting
Active patients3,240▲ 142 this month
New this month18661% via website
Due for recall41Growth AI list ready
At risk of drop-off12flagged today
PatientLast visitVisitsNextSignal
Priya S.Tue 21 Aug1Day-7 check-inNew
Suresh P.14 Jun6Recall · TueDrop-off risk
Omar K.2 Aug3PRP 4 of 6On plan
Fatima A.Today2Lab reviewActive
Collected today₹24,60018 invoices
Pending links₹3,0002 reminders sent
Missed charges₹1,400AI flagged · 2 consults
Avg collection time4 min2× faster
InvoicePatientAmountModeStatus
INV-2211Priya S.₹1,500UPIPaid
INV-2210Ravi K.₹4,000CardPaid
INV-2209Fatima A.₹800LinkPending
INV-2204T. Das₹2,200LinkReminder sent
Revenue · 90 days₹13.9L▲ 25% vs prior
Bookings · 90 days1,180▲ 35%
Reviews · 90 days88 · 4.9★2 routed privately
Hours saved214scribe + follow-ups
Revenue by month collected · all channels
08 — The difference
Before QivoClinic vs After QivoClinic.
Drag to see how a clinic transforms when manual leaks are replaced by automated AI workflows.
Traditional clinic
- Paper files
- Manual calls
- Excel at month-end
- Missed follow-ups
- Reception chaos
- Reviews left to hope
- No website, no SEO
Pt: R. Sharma
Dt: 14/3
c/o knee pain 2 wk
Rx — Tab …
f/u 2 wk (call?)
Bill 800 cash
Pt: M. Iyer
Dt: 14/3
…
Dt: 14/3
c/o knee pain 2 wk
Rx — Tab …
f/u 2 wk (call?)
Bill 800 cash
Pt: M. Iyer
Dt: 14/3
…
QivoClinic
- AI website, ranking on Google
- AI receptionist on WhatsApp
- Online booking, 24×7
- Automated follow-ups
- Live queue, zero lobby stress
- Timed review requests
- Growth dashboard, in real time
Demo data
Bookings today+14
Follow-ups sent126
Reviews this week9 · 4.9★
Returning67%
⟷ Drag to see the transformation
09 — Built for every practice
Pick your specialty. The whole platform reshapes itself.
Demo data
Dermatology
Clear skin, expert care — same-week appointments.
Book a consultationAcne & scarsTreatment plans
Laser hair removalAll skin types
PigmentationPeels · lasers
Hair fall & PRPDiagnosis first
Anti-ageingBotox · fillers
Skin allergyPatch testing
Demo data
Today's queue Dermatology · live
A-14
Priya S.New · acne
WaitingA-15
Ravi K.PRP 3 of 6
WaitingA-16
Anjali M.Pigmentation review
WaitingAutomated follow-ups for this specialty
Day-7 “how’s the skin settling?” check-in
Evening medicine reminder
PRP session reminder · 48 h before
Annual skin check · month 12
10 — Real product experience
The software is the hero. Click through every screen.
Doctor, reception, calendar, WhatsApp inbox, prescriptions, billing, SEO and the patient portal. Demonstration data throughout.
Demo data
Good morning, Dr. Mehra
Tue 21 Aug · 14 in queue · 62 seenNow servingA-14 · Priya S.
New patient · acne · AI brief ready
Next upA-15 · Ravi K.
Follow-up · PRP session 3 of 6
Avg wait9 min
▼ 4 min vs last week
AI scribe22 consults captured
94 min saved today
Labs returned6 reports
2 flagged for review
Pending follow-ups9 replies
Routed from Follow-up AI
Queue command centre
Live · 3 doctors · 14 waitingPatientTokenDoctorWaitingStatus
Priya S. · newA-14Dr. Mehra—In consult
Ravi K.A-15Dr. Mehra6 minWaiting
Fatima A.B-07Dr. Rao2 minReady
Karan S. · teleconsultT-03Dr. Rao—Joined
Anjali M. · walk-inA-16Dr. Mehra14 minWaiting
Suresh P.C-02Dr. Nair—Billed
Appointments · this week
Website · WhatsApp · teleconsultMon
Tue
Wed
Thu
Fri
10:00
R. Sharmawebsite
N. Al-Sayedwhatsapp
S. Iyerrecall
D. Patelwhatsapp
11:00
A. Khanwhatsapp
Priya S.website
K. Raoteleconsult
O. Haddadwebsite
12:00
Ravi K.PRP 3/6
T. Daswhatsapp
V. Menonrecall
16:00
L. Boseteleconsult
P. Nairwebsite
H. Shahwhatsapp
G. Kumarwebsite
WhatsApp inbox
AI handles · humans approvePriya S.Can I come 15 min later?
Ravi K.Is PRP painful?
Fatima A.Lab report received, thanks
New · +91 98…Do you treat hair fall?
Hi Priya 👋 Your appointment with Dr. Mehra is confirmed for Tue, 11:15 AM. Please fill this 1-min intake form: qivo.link/f/…Mon 09:16 · AI
Can I come 15 min later?
Of course — moved to 11:30 AM. Your token will be ready at the desk. See you Tuesday!Mon 09:17 · AI
Auto-resolved · calendar updatedThanks!
Priya S. · #QC-04182
F · 27 · New patient · no allergiesChief complaintAcne, 3 months
Intake form · filled Mon
AI patient briefReady
Intake + history in 4 lines
VitalsBP 118/76 · 58 kg
Recorded at check-in
Visits1 of plan
Follow-up suggested · 2 weeks
Documents2 files
Intake · e-Rx
Engagement5★ review · Day-7 due
Follow-up AI scheduled
e-Prescription
AI scribe draft · doctor approvesDr. A. Mehra, MD (Derm)Reg. no. ••••• · XYZ Skin Clinic
Tue 21 Aug · Priya S., 27 F
Tue 21 Aug · Priya S., 27 F
Adapalene 0.1% gelHS · thin layer8 weeks
Clindamycin 1% gelOD morning6 weeks
Sunscreen SPF 50TDS outdoorsOngoing
⚠ Allergy check passed · no interactions with intake-reported medicines
Drafted from consult audio in 00:41 · review, edit, share on WhatsApp as letterhead PDF
Billing & payments
Tax invoice · UPI · card · Apple Pay · linksInvoicePatientAmountModeStatus
INV-2211Priya S.₹1,500UPIPaid
INV-2210Ravi K.₹4,000CardPaid
INV-2209Meera R.₹800Link · WAPending
INV-2204T. Das₹2,200Link · WAReminder sent
INV-2198H. Shah₹600CashPaid
AI billing insight2 consults today have no invoice yet · possible missed charge ₹1,400
HIGHSEO & reputation
Google Business · rankings · reviewsGoogle rating4.9 ★ · 312
+31 this month
“dermat near me”#2
▲ from #11 in 60 days
“acne treatment”#4
▲ from #23
Site visitors · 30 days4,820
▲ 41%
Negative routed privately2
Resolved before posting
Reply rate100%
AI drafts · owner approves
Patient portal · xyzskinclinic.com/me
White-label · clinic brandNext appointmentTue 4 Sep · 11:30
Reschedule · Directions · Add to calendar
Live queueYou're 3rd
Est. 14 min · we'll WhatsApp you
Prescriptions1 active
Download PDF · reminders on
BillsAll paid
tax invoices available
Lab results—
Reports appear here with plain-language notes
TeleconsultJoin room
Opens 5 min before
11 — Business outcomes
What a clinic sees in its first 90 days.
Outcomes, not technical metrics. Footfall, retention, revenue, reputation, time.
0%more bookings every monthFootfall
0%higher revenue collectedRevenue
0%more returning patients via AI recallRetention
0.0★average Google ratingReputation
0%less reception workloadAdministration
0hrssaved per doctor every weekTime with patients
0×faster collectionsCash flow
₹3L+added revenue per clinic, per yearGrowth
Modelled outcomes for a typical mid-size practice in India or the Gulf, illustrative · individual results vary
12 — Security & trust
Your patients trust you. You can trust the platform.
Every clinic is an isolated tenant. Your data stays yours, enforced at the database level — not by policy alone.
Encryption
Encrypted patient records
In transit and at rest. Prescriptions, notes and documents are never sent or stored in the clear.
Access
Role-based access
Owner, doctor, reception, lab, pharmacy — each sees exactly what their job needs and nothing more.
Audit
Audit logs
Every view, edit and share is recorded — who, what, when. Certificates carry a public verification link.
Backups
Automated backups
Continuous, geo-redundant, point-in-time recovery. A bad day at the clinic never becomes lost records.
Hosting
Enterprise-grade hosting
Data residency in India or the UAE/KSA, 99.9% uptime target, DDoS protection and professional deployment for every clinic.
Compliance
Compliance-ready architecture
Designed around India's DPDP Act, the UAE and Saudi PDPLs, consent records and retention controls.
13 — Frequently Asked Questions
Everything you need to know about QivoClinic AI.
Have questions before booking your live demo? Here are answers to how QivoClinic transforms clinic growth, operations, and patient retention.
What is QivoClinic and how does it help medical clinics grow?
QivoClinic is an AI-powered clinic growth operating system designed specifically for doctors and clinics in India and the GCC. It combines a 24/7 WhatsApp AI receptionist, online appointment booking, digital OPD queue token management, ambient AI medical scribe EMR, multi-lingual e-prescriptions, billing, and automated patient recall into a single unified platform.
How does the WhatsApp AI receptionist work for patient booking?
The AI receptionist connects directly to your official WhatsApp Business number. It engages patients 24/7 in multiple languages (English, Hindi, Arabic, Tamil, Marathi), checks live doctor schedules, books slots, sends automated reminders, and cuts patient no-shows by over 40%.
Does QivoClinic replace our existing EMR or practice management software?
Yes. Patient medical history, appointments, digital queue, consultation notes, e-prescriptions, lab tests, pharmacy dispensing, insurance claims, and billing are all integrated. Migration from paper, Excel, or existing software takes under 48 hours.
Is QivoClinic compliant with DPDP Act, ABDM, and healthcare security standards?
Yes. Every clinic is an isolated tenant. Patient health records are encrypted at rest and in transit. The architecture strictly follows India's Digital Personal Data Protection (DPDP) Act, Ayushman Bharat Digital Mission (ABDM) guidelines, and Gulf PDPL privacy regulations.
Can doctors generate e-prescriptions in regional languages?
Yes. Doctors can generate compliant digital prescriptions in English, Hindi, Arabic, Tamil, and Marathi with one click. Patients receive formatted instructions and automatic medicine refill reminders on WhatsApp.
How does the digital OPD queue management and token display work?
When patients arrive or check in via QR code, they receive a digital token. The clinic waiting room TV display and patients' phones update in real-time with queue position, eliminating waiting room chaos and crowding.
How does QivoClinic automate 5-star Google reviews and local SEO?
Post-consultation, QivoClinic sends an automated, polite feedback prompt. Satisfied patients are seamlessly guided to post 5-star reviews on your Google Maps profile—vaulting your clinic to the top 3 spots for local searches like "best clinic near me".
How quickly can our clinic get onboarded and live?
Book a 30-minute live demonstration. Our engineering team models your clinic's patient footfall and revenue, configures your doctor schedules, builds your SEO clinic website, and goes live within 24 to 48 hours.
14 — Book a live demo
Your next patient is searching right now. Don't let them book somewhere else.
Thirty minutes on a call. We model your own numbers — footfall, retention and recovered revenue — live, for your specialty and city.
No credit card, no installation, no IT team needed
Migration from paper, Excel or any EMR in about 48 hours · India & GCC
Your first AI receptionist live on WhatsApp the same week